Your first quote just landed. Invite a Project Manager or team member to collaborate on live competitive pricing.
⚡ Collaborate Now
Your first quote is live! Invite a PM or team member to see results and collaborate in real-time.
Step 1 of 5 — Let's get you set up
Get Control, Visibility & Confidence in How Your Teams Spend Money
With QuoteToMe, you always know your teams are getting the best price on every project need — managed, tracked, and live-synced with QuickBooks Online.
Your information
Vendor quotes arrive at your dedicated inbox:
yourcompany@quotetome-app.com
Upload your company logo
Your logo appears on every RFQ. It signals professionalism and relationship credibility — helping you get best pricing.
Upload Company Logo
PNG, JPG or SVG · Tap to browse
✓ Logo uploaded successfully
⚡
Professional & Company Branded
Your auto-generated Request for Quotation — here's what your vendors will receive.
RFQ Preview — What Vendors See
RFQ-001 · Lumber Order #1
Auto-Generated
Your Relationship · Unchanged
Vendors receive this directly from you. Your preferred pricing and relationships are fully maintained — QuoteToMe simply centralizes the communication.
Zero Vendor Friction
✓ No vendor sign-up required
✓ Responses via email only
✓ 100% vendor engagement
REQUEST FOR QUOTATION
RFQ-001
Issued By
Your Name
Owner
Project
—
Due
TBD
Items Requested
Complete this RFQ to see your items here.
Reply to yourcompany@quotetome-app.com
Step 2 of 5 — Build Your RFQ
What Do You Need Quotes On?
Tell us what you need, who to send it to, and when.
Order Details
📎 Have a file? Upload it below.
Drawings, spec sheets, bill of materials, take-offs, blueprints — any format accepted.
Invite Vendors
Select the suppliers you have accounts with.
Home Depot ✓
RONA Building Centre ✓
Home Hardware ✓
Timbertown ✓
Connect QuickBooks Online
When you connect your live QuickBooks integration, all your vendors are automatically imported, categorized, and ready to invite — no manual entry required.
Quotation Due Date
ASAP
24 Hours
48 Hours
72 Hours
1 Week
For Estimating
Step 3 of 5 — Review Before Sending
Here's What Your Vendors Will See
Review your RFQ below. Once you send, all invited vendors receive this instantly.
Final RFQ — Vendor View
Your RFQ
3 Vendors
REQUEST FOR QUOTATION
RFQ-001
Issued By
—
—
Project
—
Due
48 hours
Items Requested
—
Reply to yourcompany@quotetome-app.com
Sending to these vendors
✓
RFQ Sent!
Your RFQ is live. invited — quotes will arrive shortly. You'll get an email notification for each one.
⚡
Live Pricing — Quote Just Landed
Live pricing from your vendors will auto-populate as soon as they provide their quote. (Sample data)
Step 4 of 5 — Live Quotes
Competitive Quotes — Live Results
Waiting for quotes
Spend Controls
Purchase Approval Thresholds
P
President
Full authority — all POs
Unlimited
AM
Accounting Manager
View only — no PO authority
View Only
PM
Project Manager
Project-level spend
$25,000
PC
Project Coordinator
Field purchasing
$5,000
F
Foreman
View only — no PO authority
$0
Within threshold? Issue PO immediately. Above threshold? Automatically routed for approval before PO is issued.
Step 5 of 5 — Purchase Order & QuickBooks Sync
Your Auto-Generated Purchase Order
Built from the winning quote — your logo, your vendor, your line items. This is what procurement looks like in the QuoteToMe world.
⚡
Auto-Generated Purchase Order
Your logo, your vendor, your line items — a professional PO built automatically from the winning quote.
Purchase Order
Your Company
PO-00421
APPROVED
Vendor
Home Depot
Winnipeg, MB
Project
—
Issued By
—
Delivery
As Quoted
Description
Qty
Unit Price
Total
2×4×8 Dimensional Lumber (KD)
1,200 pcs
$2.85
$3,420.00
OSB 7/16 (4×8 sheet)
500 sheets
$18.40
$9,200.00
Plywood 3/4 T&G (4×8 sheet)
200 sheets
$42.75
$8,550.00
LVL Beam 1.75×9.5 (20ft)
24 pcs
$148.00
$3,552.00
Subtotal
$24,722.00
GST (5%)
$1,236.10
TOTAL
$25,958.10
Terms: Net 30 · Delivery: Job Site as specified
PO-00421 · Your Company
Powered by QuoteToMe
⚡
Live QuickBooks Sync · Zero Data Entry
PO syncs live to QuickBooks — no re-keying, no lag, no invoice surprises.
Sync to QuickBooks Online
Invite your Admin or Controller to connect QuickBooks Online. Setup takes less than 5 minutes — vendors, projects, cost codes and chart of accounts all pull in automatically.
Pulled at Connection · Auto-Synced
Vendors & Suppliers
Name, contact, payment terms
AUTO
Chart of Accounts
Cost codes & GL — every PO mapped
AUTO
Projects & Customers
Assign spend to the right account
AUTO
Classes & Departments
Divisions & regions for spend tracking
AUTO
Company Settings
Currency, fiscal year, tax codes
AUTO
QuoteToMe Action
QuickBooks Online
PO approved
→
Bill (vendor, account, project)
Change Order created
→
Bill amendment
Invoice matched (4-way)
→
Approved Bill — ready to pay
Vendors & Suppliers
⇄
Vendor list
Chart of Accounts
←
Source of truth
$25,958
PO synced to QBO
0
Manual data entries
Budget
Cost code updated live
<5 min
Total setup time
Want this live right now? Invite your Admin or Controller to connect QuickBooks Online in minutes.
✓
Sync Initiated
Your Admin has been invited. Once they connect QuickBooks, PO-00421 will sync live — no data entry required.
You just experienced the full QuoteToMe workflow
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Live Project
5
Team Members
14
Days Free
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